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Guidelines for Chairs

During Call for Papers

Do I need to promote my panel during the call for papers?

Yes. We highly recommend you to forward to all your networks the general email of the call for papers you received. We also recommend you to promote your own panel by sending emails to your networks. To do so, please note that you can use the unique web-address dedicated to your panel. To find this address, click on the “List of Panels”, then click on your specific panel and copy the address appearing in your internet browser when your panel window opens. Do not hesitate to contact us if you have difficulty finding it.

Can I still change the panel chairs order?

The panel chairs' order does not affect their access to paper proposals. All panel chairs, no matter their order will have access to the paper proposals. If you want to change the panel chairs order, please contact us at

What panel information is visible to the participants and is it still possible to modify the panel description?

The participants have access to the “General Objectives” and the “Call for Papers” sections you proposed on the “List of Panels”. We recommend you visit the specific window which focuses on your panel and see how it looks like. If you want to change your panel presentation, please contact us at

May I submit a paper for my own panel?

Yes. It is totally possible to submit a paper for your own panel. You just have to follow the same procedure as for the authors by logging in to your account, then going to the submission page and filling the form. It is important that you submit the paper you want to present on the website, even as the panel chair, so that your presentation can be scheduled during your panel's session organization.

How can I consult the paper proposals submitted to my panel?

To access the paper proposals, please first log in to your account via our website. Click on the “ICPP5” logo, and then on “My panels”. You will see all the paper abstracts by clicking on the eye button. Note that you will not be able to evaluate them until the end of the call for papers (29 January 2021).

Papers evaluation

How many papers can I accept?

Each panel can have from 1 to 3 sessions of 2 hours during the Conference. The relevant number of presentations for each session is from 4 to 5 papers. It means that you can select from 4 to 15 papers for your panel.

What happens if I received more than 15 good papers?

In that case, please contact us, we will examine your specific situation. Do not forget that generally, we observe a potential decrease of 10% - 20% in the number of papers after the payment period.

What happens if I received less than 4-5 papers?

In that case, we will contact you to ask you how many papers you have identified as good enough to be selected. During the Conference, no session can be organized with less than 3 papers. Taking into account that not all the participants who proposed a paper will register and come, we highly recommend selecting at least 4 to 5 papers. If you only received 2 or 3 papers, we will work with you to see if we can merge your panel with another one that did not receive enough papers either.

Can I accept papers from Master’s students?

ICPP is a high-quality academic Conference. To propose a paper, our minimum requirement is that participants must have a PhD, be a researcher, or be a PhD student. You can also open your panel to practitioners or to experts. However, proposals from Master's students are usually not accepted.  

Can I accept papers from practitioners or experts?

Yes. It is possible to accept papers from practitioners or experts. In that case, don’t hesitate to precise this information on your call for papers.

What are the selection criteria for the papers?

During the selection process, you must take into account the quality of the abstract and its relevance for your panel. We have asked for an abstract from 300 to 500 words maximum and its content must reflect the potential interest for future papers. The quality of our Conference depends primarily on the quality of the papers that you will select. If you have any doubts or if you want to give any comment or advice to an author you want to select, don't hesitate to send him/her an email.

What is the deadline to evaluate the papers?

The evaluation process will begin after the end of the call for papers. You will receive an email in early February 2021 to announce the opening of the evaluation process. The deadline for the evaluation will be 15 February 2021. It is a very short period but you can begin to read the abstracts and prepare your evaluation progressively during the call for papers process. 

How should I proceed to evaluate papers?

You will receive a specific email that will explain precisely the evaluation process. Once the evaluation period is open, you will have access to a new button which will allow you not only to read the abstracts but also to accept or to reject the paper proposal. To do so, please log in to your account and click on “ICPP5” and on “Evaluate Papers” or "My panels".

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